Invoice Guru

About Invoice Guru

Invoice Guru is a mobile-first invoicing application designed to meet the unique needs of tradespeople and small service businesses. Unlike traditional invoicing tools that cater primarily to desktop users, Invoice Guru empowers professionals such as painters, plumbers, electricians, and other trades to create and send invoices swiftly while on-site. The app prioritizes speed and simplicity, allowing users to generate invoices in under 60 seconds, track payments effortlessly, and significantly reduce administrative tasks. Key features include automatic accountant reports, seamless bank integration for payment matching, and advanced OCR receipt scanning to manage expenses effectively. Additionally, Invoice Guru is built with future compliance in mind, ensuring that users can adapt to changing regulations, such as the UK MTD and Poland’s KSeF, without needing to switch platforms. Developed by a tradesperson who understands the daily challenges of running a small business, Invoice Guru offers a practical solution that simplifies invoicing while enhancing productivity.

Features of Invoice Guru

Instant Invoice Creation

With Invoice Guru, users can create and send a professional invoice in less than a minute. Just enter client details and items, and the app handles the rest. This feature eliminates the need for cumbersome Excel or Word templates, providing a streamlined, mobile-ready, and HMRC-compliant solution.

Automatic Invoice Numbering

Invoices are automatically numbered and dated in accordance with fiscal year settings, allowing for easy tracking and organization. This feature ensures that users maintain a clear and professional record of their invoices, simplifying audits and accounting processes.

OCR Receipt Scanner (AI Recognition)

Users can snap a photo of their receipts, and Invoice Guru’s AI technology will extract all relevant details, such as supplier, date, amount, and VAT, saving it as an expense entry. This feature is perfect for managing business costs and creating accurate financial reports without tedious manual data entry.

Smart Payment Tracking

This feature allows users to automatically match incoming bank transactions with outstanding invoices. Users can easily see which clients have paid, identify overdue invoices, and determine which ones require reminders, thus streamlining cash flow management.

Use Cases of Invoice Guru

Quick Invoicing for On-Site Work

Tradespeople can create and send invoices on-site after completing a job, ensuring timely billing and faster payments. This convenience allows for immediate client communication and enhances overall customer satisfaction.

Expense Management for Small Businesses

Small business owners can utilize the OCR receipt scanner to capture and categorize expenses effortlessly. This feature simplifies financial tracking and reporting, making it easier to understand business costs and manage budgets.

Compliance with Local Regulations

With features designed for compliance with regulations such as UK MTD and Poland’s KSeF, users can confidently handle their invoicing and reporting needs without worrying about changing legislation, ensuring peace of mind.

Enhanced Client Communication

By enabling users to send invoices directly via email and track their status, Invoice Guru enhances client communication. Users can personalize messages and follow up on invoices easily, fostering stronger client relationships.

Frequently Asked Questions

How does Invoice Guru ensure compliance with HMRC?

Invoice Guru has built-in HMRC-compliant templates that adhere to current regulations, making it easy for users to generate legally compliant invoices without the hassle of manual adjustments.

Can I connect my bank account to Invoice Guru?

Yes, Invoice Guru allows users to securely connect their business bank accounts, enabling automatic updates of payments and simplifying the tracking of incoming transactions.

Is there a trial period available for new users?

Absolutely! Invoice Guru offers a 10-day free trial with no credit card required, allowing new users to explore its features and determine if it meets their invoicing needs.

What types of businesses can benefit from Invoice Guru?

Invoice Guru is ideal for tradespeople, freelancers, and small service businesses across various sectors, including plumbing, electrical work, cleaning, and construction, making it a versatile tool for invoicing needs.