QuickData.ai

About QuickData.ai

QuickData.ai is a powerful Excel add-in designed specifically for multifamily and commercial real estate professionals. It solves the critical bottleneck of manual data entry by using advanced AI to automatically extract and populate key financial data directly into your existing Excel underwriting models. The tool parses complex documents like rent rolls, trailing twelve-month (T12) statements, and offering memorandums (OMs), transforming unstructured PDF and Excel data into structured, actionable information in seconds. This product is built for acquisitions teams, brokers, lenders, and accounting firms who need to analyze deals quickly and accurately. The core value proposition is immense time savings—up to 15 hours per month—and the elimination of manual errors, enabling professionals to underwrite deals 10x faster, handle increased volume, and make more confident investment decisions without changing their trusted Excel workflow.

Features of QuickData.ai

Automated Rent Roll Parsing

This feature intelligently scans uploaded rent roll documents, whether in PDF or Excel format, and extracts unit-level details such as unit numbers, square footage, lease rates, tenant names, and lease expiration dates. The AI identifies and categorizes this data accurately, then seamlessly maps and inputs it into the designated cells of your Excel underwriting model, completely bypassing hours of tedious copy-pasting and manual entry.

T12 and Financial Statement Extraction

QuickData.ai's AI is trained to locate and pull critical income and expense data from Trailing Twelve Month statements and other financial reports. It captures line items like gross potential rent, vacancy loss, other income, and operating expenses (e.g., property taxes, insurance, repairs), populating your Excel model's proforma. This ensures your underwriting starts with a perfect, error-free financial baseline from the source documents.

Seamless Excel Integration

The tool operates as a native add-in within Microsoft Excel on PC. It works directly with your team's existing and customized underwriting models without requiring you to adopt a new software platform. You process documents with a single click from inside Excel, and the extracted data flows precisely into your predefined cells, maintaining all your formulas, logic, and formatting intact.

One-Click Document Processing

The entire data extraction workflow is condensed into a simple, one-click operation. Users upload their rent roll or T12 document through the add-in interface, and the AI handles the rest: reading, interpreting, structuring, and inputting the data. This drastically simplifies the process, requiring no technical expertise and allowing for rapid analysis of multiple deals in succession.

Use Cases of QuickData.ai

Accelerated Deal Underwriting for Acquisitions Teams

Acquisitions analysts can evaluate potential multifamily property purchases in minutes instead of hours. By instantly importing accurate rent roll and T12 data into their DCF or LBO models, they can run scenarios, assess valuation, and make competitive bids faster, significantly improving their chances of winning deals in a competitive market.

Due Diligence and Broker Opinion Preparation for Brokers

Commercial real estate brokers preparing offering memorandums or broker opinions of value can use QuickData.ai to rapidly compile and verify property financials. Automating data extraction from provided statements ensures the financial tables in their marketing materials are precise, professionally presented, and delivered to clients or lenders much quicker.

Loan Underwriting and Credit Analysis for Lenders

Mortgage brokers and debt fund analysts can streamline their loan underwriting process. By automating the entry of a property's historical performance data from T12s and current rent rolls into their credit models, they can assess debt service coverage ratios and loan-to-value metrics more efficiently, speeding up the approval pipeline.

Audit and Financial Review for Accounting Firms

Accounting firms servicing real estate clients can use the tool to quickly ingest financial data from client-provided documents during audits or quarterly reviews. This automation reduces the manual labor involved in transferring data to analysis spreadsheets, minimizing human error and freeing up staff for higher-value analytical work.

Frequently Asked Questions

What document formats does QuickData.ai support?

QuickData.ai currently supports data extraction from PDF files and Excel spreadsheets. These are the most common formats for rent rolls, T12 statements, and offering memorandums in the industry. The AI is optimized to read both scanned PDFs and native digital files.

Does it work with my existing Excel underwriting model?

Yes, absolutely. A core design principle of QuickData.ai is compatibility. It functions as an add-in within Excel and is built to populate data into your team's custom-built or third-party Excel models. You define the data mapping during the simple setup process, and the tool will input the extracted figures into your specified cells.

Is there a free trial available?

Yes, QuickData.ai offers a full-featured 14-day free trial. This allows you to test the software with your own documents and within your actual Excel workflow to experience the time savings firsthand. The trial includes free 1:1 onboarding to ensure you get started correctly.

How does the AI ensure data extraction accuracy?

The AI engine is specifically trained on thousands of multifamily real estate documents to recognize the structure and terminology of rent rolls and T12s. It employs advanced pattern recognition and validation checks to ensure high accuracy. Users are also encouraged to review the initial output, and the system learns from any corrections, continually improving its performance.